Regulations of Infectious Diseases And Clinical Microbiology Specialty Association Of Turkey (EKMUD)
Name and Headquarters of the Association
Chapter 1: The headquarters of the association is in Ankara. The name of the association is “Infectious Diseases And Clinical Microbiology Specialty Association Of Turkey”, of which short name is “EKMUD”.
The Association’s Objective and Field of Activity
Chapter 2: Infectious Diseases And Clinical Microbiology Specialty Association Of Turkey is a national, vocational and scientific specialty non-profit association for Infectious Diseases and Clinical Microbiology. The objective of the association is to show utmost effort for increasing and stardardizing the educational level for specialty in infectious diseases and clinical microbiology, to organize activities for this purpose, to promote preventing, controlilng and protecting from infectious diseases by constituting national policies, to develop vocational and scientific standards in each and every fields of infectious diseases and clinical microbiology, as well as ensuring that the pre-graduation, specialty and post-graduation educations in each and every fields of infectious diseases and clinical microbiology are improved and developed. For this purpose, the association improves the vocational, scientific and social relations within its members, thus protecting their rights and taking the ethical standards for all events.
Chapter 3: The fields of activities of the Association for achieving its objectives:
3.1.1. To show utmost effort for increasing and standardizing the educational level for specialty in infectious diseases and clinical microbiology, to organize activities for this purpose, to constitute a proficiency committee,
3.1.2. To improve and maintain the vocational and scientific standards in each and every field of infectious diseases and clinical microbiology,
3.1.3. To promote and support improving and developing the pre-graduation education, specialization education, post-graduation continuing medical & vocational education in all the fields of infectious diseases and clinical microbiology,
3.1.4. To gather scientific information on infectious diseases and clinical microbiology, as well as interpreting and publishing this information. To organize scientific meetings like congress, training courses, seminaries, symposiums, panels, and to publish peer-reviewed journals, books.
3.1.5. To show utmost effort in raising the awareness of the healthcare professionals, managers, public and patients on the causes of infectious diseases, including the diagnosis, treatment and prevention, as well as making publication,
3.1.6. To provide data and expertise support to other organizations in the field of infectious diseases and clinical microbiology,
3.1.7. To make planning on man power and employment in the field of infectious diseases and clinical microbiology, as well as cooperating with official authorities by constituting national infection policies,
3.1.8. To establish “Infectious Diseases and Clinical Microbiology Specialty Proficiency Committee” in order to enhance the specialty training in infectious diseases and clinical microbiology, and to represent the infectious diseases and clinical microbiology specialization before the national & international unions and organizations via this committee,
3.1.9. To provide support for its members or those employed in the field of Infectious Diseases and Clinical Microbiology with regards to various researches, as well as awarding inland and overseas scholarship,
3.1.10. To provide support for its members and those employed in the field of Infectious Diseases and Clinical Microbiology in order to participate in the relevant meetings held in the homeland or foreign countries,
3.2.1. To promote, direct and support clinical, laboratory, epidemiologic and other scientific studies with regards to protection from infectious diseases, as well as the diagnosis and treatment,
3.2.2. To create the national data concerning Infectious Diseases and Clinical Microbiology, and to publish the results of the studies,
3.2.3. To find resources in order to provide support for the respective researches in the field of Infectious Diseases and Clinical Microbiology, to encourage other organizations, to cooperate with these organizations, as well as coordinating and managing the collaborative studies,
3.2.4. To establish study groups, committees and task groups in order to ensure scientific information Exchange and production between its members,
3.2.5. To provide support, grant and award for the researchers employed in the field of Infectious Diseases and Clinical Microbiology,
3.3. Patient Care and Laboratory Service:
3.3.1. To encourage and provide support for ensuring patient care, diagnosis and protection services in the field of infectious diseases, as well as carrying out researches and studies for this purpose and constituting standards,
3.3.2. To set the national standards for diagnosis, treatment and prevention of infectious diseases, to produce guides and to organize events that are deemed required for applying these guides,
3.3.3. To carry out researches, observations and evaluations in the infrastructure, qualification, costs and policies of the healthcare services provided in every level within the field of infectious diseases, to perform observations and evaluations, to produce suggestions and to present these suggestions to the respective units,
3.4. Public Health:
3.4.1. To carry out studies and researches in order to lighten the burden on the public with regards to infectious diseases in order to protect and enhance the public health, as well as establishing national policies,
3.4.2. To take the required studies on governmental & non-governmental organizations, healthcare professionals and public level in order to be protected from infectious diseases,
3.4.3. To participate in each and every event on the protection from infectious diseases, and to collaborate with all entities, organizations and institutions on national, regional and international level,
3.4.4. To constitute committees and to open branches in various cities as nation wide, in order to achieve the objectives of the Association,
3.5.1. To organize cultural and social events in order to strengthen the relations between the members (to organize trips, to set up camps, to enter into contracts with the association or other organizations, to open clubhouses, etc.),
3.5.2. In order to achieve its goals, to purchase & sell (if required) real estates, to open healthcare organizations, to establish businesses, companies and foundations,
Chapter 4: There are two types of memberships available in the Infectious Diseases and Clinical Microbiology of Turkey:
4.1. Full members:
4.1.1. Infectious Diseases and Clinical Microbiology Specialists
4.2. Honorary members:
4.2.1. Honorary members in training process: Research associates / assistants that are provided with Infectious Diseases and Clinical Microbiology Specialty Education,
The honorary members in training process shall inform the association for becoming a full member with a copy of the Certificate of Expertise, then apply to the association management or branch with a petition to become a full member.
4.2.2. Respective Major honorary members: The assistants, research associates, expertises and those with PhD degree, employed in any field of medicine.
4.2.3. Other honorary members: These are the people contributing the development of Infectious Diseases and Clinical Microbiology both materially & non-materially, the physicians and researches employed in Infectious Diseases and Clinical Microbiology in a foreign country, including those interested in the Works of the associations, yet meeting the requirements to become a full member. These people are accepted for becoming a member after being suggested at least two full members and the Branch or Board of Directors of the Head Office, and the confirmation by Board of Directors of the Head Office. The honorary members cannot be elected to the association organs, as well as not having the ability to vote for these committees. It is not a must for these members to subscription payment.
Chapter 5: Those meeting the requirements to become a full member as stated in Chapter 4.1. must apply after filling the respective membership form and attaching the required documents & papers to this form to the Infectious Diseases and Clinical Microbiology Specialty Association of Turkey – Head Office or Branch, which is located in the area where the applicant lives, in order to become a member of Infectious Diseases and Clinical Microbiology Specialty Association of Turkey. The Head-office or branch boards must conclude the full membership application either as positive or negative within thirty days at most, as well as informing the candidate. The full membership shall be finalized with this notification.
Chapter 6: The association membership shall be deemed void in case of following situations:
6.1. Those contacting to the board of directors or branch board with a petition for resignation from membership, and death.
6.2 Those with definite judgment for disgraceful offenses, including the crimes that are stated on the Law of Associations, which result in the termination, and those, whose memberships are cancelled after the decision of the board for cancellation is confirmed by the General Assembly. The General Assembly decision is final, in a remediable manner.
The Organs of the Association
Chapter 7: The organs of the Association are as follows:
7.1. General Assembly
7.2. Board of Directors
7.3. Supervisory Board
7.4. Ethical Committee
7.6. Branch Board
7.7. Branch Supervisory Board
Chapter 8: General Assembly:
Each and every full member is a member of the general assembly. All the full members that are registered to the branches and granted with the right to participate in the branch general assembly reserve the right to participate in the head Office general assembly. The General Assembly meeting is held in a place and on a time as deemed suitable by the Board of Directors on the month May once in every two years, as ordinary. The General Assembly gathers as extra-ordinary, where it is deemed required by the Board of Directors or Supervisory Board, or with a written application made by 1/5 of the association members. The members with the right to participate in the General Assembly are called for the meeting, provided it is declared at least fifteen days before, with the details on the place, time, date and the agenda on a news medium. Where the meeting is not held due to not being quorated, the place, date and time of the adjournment is declared. The interval between the first meeting and adjourned meeting shall not be less than seven days and more than sixty days.
Chapter 9: The General Assembly gathers with half of the members, plus one member, having the right to participate as per the regulation. Where the quorum is not constituted in the first meeting, the quorum is not required to be constituted on the second meeting. However, the number of members participating in the meeting shall not be two times more than the board of directors and supervisory board members. Where the meeting cannot be held due to other reasons, it is to be held within two months at the latest in accordance with the applicable laws. The opening of the General Assembly is made with the signing of member list copy. The meeting is started by the Board Chairman or a member authorized to act on behalf of him/her. A chairman, deputy chairman and two council secretaries are elected with open votes. The elected council governs the General Assembly. The report to be regulated at the end of the meeting shall be signed by the council, and submitted to the Board. The General Assembly discusses the agenda items, as well as the matters proposed by at least 1/10 of the members that are present in the meeting. The General Assembly re-discusses the new agenda items, generated by adding the matters proposed by at least 1/10 of the members that are present in the meeting. Each member has the right to cast one vote. The members use their votes personally. The General Assembly results are presented to the highest grade administrative chief in accordance with the duration and manner as deemed applicable in the laws by the new board.
Chapter 10: The General Assembly decisions are made with the absolute majority of the members participating in the meeting. The decisions on regulation amendments, including the termination of the association can only be made with 2/3 majority of the members participating in the meetings.
Chapter 11: Duties and Powers of the General Assembly:
11.1 Electing the association organs with secret votes,
11.2. Amendment of the association regulation,
11.3. Discussing the reports of Board of Directors and Supervisory Board, as well as acquiting of the Board of Directors and Supervisory Board,
11.4. Confirming the performance budget, regulated by the board, as is or as amended,
11.5. Purchasing the required immovables for the association or selling the existing immovables, authorizing the Board of Directors with regards to establishing companies, businesses or foundations, as well as opening healthcare organizations,
11.6. Joining or leaving the federations that are in line with the objectives of the association,
11.7 Termination of the association,
11.8 Discussing the decisions taken by the Board of Directors concerning the branches, as well as acting as the top organ with regards to this matter,
11.9. Taking the decisions concerning the objectives and work items of the association,
11.10. Taking the initiative decision in line with the written procedure in order for the association to be recognized as a public benefit association,
11.11. Finalizing the status of the dismissed members after being proposed by the Ethical Committee, or with the decision of the Board of Directors,
11.12. Determining the annual subscription fees for membership,
11.13. To discuss and finalize the proposal on the termination of Board of Directors of General Branch Boards,
Chapter 12: Board of Directors
12.1. The Board of Directors is the executive organ of the association. It comprises of nine full members and nine reserve members. The Board of Directors comprises of the Chairman, Deputy Chairman, General Secretary, Bookkeeper and the members.
12.2. The General Assembly, with seven board members and nine reserve members, elects the general secretary and the chairman respectively with secret votes. The Board members’ term of Office is two years. The Chairman becomes the natural member of the board for the first period after his/her term of Office, and participates in the board meetings without the right to vote, as well as taking his/her opinion on the board decisions. On the first meetings of the Board, the Deputy Chairman and the Bookkeeper is elected with the majority of votes.
Where the Chairman retires from his/her duty, this position is filled by the Deputy Chairman until the first General Assembly. In the event that the General Secretary and the Bookkeeper resign, the board elects members for this positions.
A member not participating in the Board meeting for three successive times without stating a written excuse before the meeting, is dismissed from the Board membership. Where a full member position is to be filled, the reserve member with the highest votes is assigned to this position.
Where the number of Board members is less than half of the whole number of members even after assigning the reserve members to the respective positions, the General Assembly is called for an extraordinary meeting by the present Board Members within one month. The Board that is elected in the General Assembly meeting carries out the duties until the first ordinary General Assembly.
Where the invitation to meeting is not made, the Supervisory Board calls for an extraordinary general assembly meeting. Otherwise, local civil court judge assigns three members of the association to gather the General Assembly within one month, after the respective application is duly made by one of the members.
Chapter 13: Duties of the Board (Board of Directors) Members:
Chairman: The chairman represents the legal personality of the association both in homeland and in foreign countries, chairs the board meetings, personally or by proxy attends in the law suits on behalf of or against the Association as the prosecution or the defendant. The chairman may assign a Board Member the representation of legal personality or a certain part of his/her Powers within the respective procedures.
Deputy Chairman: The Deputy Chairman helps ensuring that the traditions of the association are maintained. He/she is elected from the Board members. He/she acts on behalf of the Chairman, where the Chairman cannot use his/her Powers due to any reason.
General Secretary: The General Secretary is in charge of coordinating the execution of services & Works of the association. He/she carries out the correspondence and notification processes of the Board, regulates the agenda of the Board, distributes the agenda, as well as ensuring that the association books are kept properly. He/she executes the Board decisions.
Bookkeeper: The bookkeeper is elected from the members by the Board. He/she keeps the income & expense book, note of costs, budget final account balance book and plant ledger, regulates the annual balance sheet accounts, carries out the fixtures and goods procedures, ensures that the expenses & incomes are monitored regularly, as well as making the payments for the association.
Chapter 14: The Board of Directors gathers after being called by the Chairman, as chaired by the Deputy Chairman, where the Chairman is not present. The Board decisions are taken with the majority of the votes.
Chapter 15: The same person cannot be the Chairman for two successive periods. The Deputy Chairman, General Secretary, Bookkeeper members can be elected for the same position for two periods at most. A person can be assigned to the Board for four periods at most.
Chapter 16: The duties of the Board are as follows:
16.1. To represent the association, or to authorize the required number of members for this matter,
16.2. To put the decisions taken by the General Assembly into practice,
16.3. To take the required steps for achieving the objectives and work items as stated on the regulation of the association, to constitute study groups, task groups and committees for this purpose,
16.4. To regulate the operational regulations for the committees affiliated to the Board of Directors,
16.5. To hold social and scientific meetings with its members that are enhancer and formative, to organize congresses, symposiums and training courses, to make publications,
16.6. To organize the annual or longer-term schedules of the vocational and scientific events, to authorize the association members or branch boards for this events where it is deemed required, to designate the subjects of the scientific meetings,
16.7. To regulate and implement the annual work programme and budget,
16.8. To prepare the suggestions to be proposed to General Assembly,
16.9. To keep the income and expenditure account of the association, as well as regulating the budget for the upcoming period in order to present to the general assembly,
16.10. To fulfill other duties as assigned in line with the association regulation and legislation, as well as using his/her Powers,
16.11. To ensure that the procedures are carried out as required for the branch that is decided to be opened by the General Assembly,
16.12. To approve and confirm the expenditures, to review the report on the general procedures and the budget status presented by the Supervisory Board,
16.13. To regulate the Works to be published, including the researches to be financially supported, to designate the association members for inland and foreign scientific events, to grant awards for incentivizing the publication and research activities,
16.14. To establish and maintain relations with real and legal entities, public and private organizations & institutions in accordance with the objectives of the Association,
16.15. To make the amendments that are deemed as a must within the budget articles, to add the surplus to the required articles,
16.16. To establish & operate protective, therapeutic and educational facilities in line with the objectives of the association,
16.17. To call for General Assembly meeting,
16.18. To purchase, rent in order to carry out the head-office procedures, as well as hiring and employing salaried personnel,
16.19. To designate honorary members,
16.20. To make decisions on the applications for the respective membership positions,
16.21. To make any kind of decisions in line with the objectives of the association,
16.22. To elect assistant representatives in the number to be designated by the Board, in order to invite to the Board Meetings and receive their opinions,
16.23. To elect and assign the board of directors, chairman, manager and the bookkeeper to perform his/her duty in any organization established as affiliated to the association.
Chapter 17: Supervisory Board
The Supervisory Board comprises of 3 full members and 3 reserve members elected with closed votes by the General Assembly. The first meeting is held within one week after election, thus electing the Chairman. The Supervisory Board executes its duties as affiliated to the General Assembly. After the supervisory procedures in the required intervals and circumstances – with one year of interval at most -, a copy of the respective report is presented to the Board of Directors. The Supervisory Board audits any kind of ownership of the Board, yet does not intervene. It submits the audit report to the Board of Directors ten days before the General Assembly meeting at the latest, and this report is presented to the General Assembly. Where matters that are inconsistent with the law and the regulation are detected during the auditing process, the General Assembly meeting is called.
The internal audit can be performed by the general assembly, board of directors or the supervisory board within the association. The supervisory board of the association audits whether the work items are carried out in line with the objectives of the association as specified within the regulation, whether the books and accounts are kept in accordance with the legislation and regulation of the association, in line with the principles, procedures and intervals – not exceeding one year – as designated on the regulation, thus presenting the audit results as a report to the board of directors and to the General Assembly, when it gathers.
Chapter 18: Ethical Committee
The Ethical Committee comprises of 5 full members and 3 reserve members elected for two years with closed votes by the General Assembly. The Ethical Committee members casts voting in itself in order to elect a chairman and a secretary. In addition to the terms & conditions for full membership as specified on the respective regulation, article 4-A/1, the following matters are required, as well: to be in the position of physician currently or to be in an administrative position related to this profession, to have at least 15 years of vocational experience in the field of Infectious Diseases and Clinical Microbiology. Any measures are taken by the Ethical Committee as deemed required in order to protect the Professional dignity, and evaluates the received complaints within the framework of the association regulation, legislation, ethical directive, regulation and applicable laws. If required, an investigation is conducted, thus informing the Board of Directors concerning its decision on the member. The decision taken by the Ethical Committee for cancellation of membership from the association is taken in the agenda of the first general assembly meeting to be held, in order to be discussed by the Board. The Chairman may participate in the Ethical Committee meetings, give information, yet does not have the right to cast a vote.
Chapter 19: Study Groups
The study groups are formed on various subjects with regards to Infectious Diseases and Clinical Microbiology with the decision of Board of Directors in order to achieve the objectives stated in the regulation. These are the groups that gather the members interested in certain fields of Infectious Diseases and Clinical Microbiology working for the Board of Directors, improving the communication between these members, ensuring the collection, interpretation and dissemination of the scientific information on these fields, while being recognized as the scientific consultant for generating national policies on education, research, proper patient care. The formation, functions and study manners of the study groups are designated with a regulation.
Chapter 20: Committees
The standing committees and limited-duration committees are formed for various tasks in order to carry out the studies of association. In addition to the following standing committees, certain committees assigned with various tasks by the Board of Directors may be formed. The tasks, constitution and structure of these committees as formed by the Board of Directors are designated with a regulation:
20.1. Publication Committee: This committee designates the objectives for the periodic scientific journal(s) and other publications published by the association, fulfills the planning process, as well as solving and improving the administrative and financial problems. The Committee Chairman reports to the Board of Directors at least once in a year.
20.2. EKMUD Science Committee: This committee is responsible for constituting the scientific program of the annual congresses by the Infectious Diseases and Clinical Microbiology Specialty Association of Turkey, as well as planning, standardizing and coordinating all the scientific and standing medicine education provided on behalf of Infectious Diseases and Clinical Microbiology Specialty Association of Turkey.
20.3. EKMUD School: It is responsible for organizing the training courses, seminars, winter & summer schools, regulating and managing the educational activities performed on behalf of the association during the annual congresses and on the other periods of the years. It is also responsible for planning, standardizing the undergraduate and post-graduate education in the field of Infectious Diseases and Clinical Microbiology, designating the strategies, producing the educational materials, determining the educational needs, as well as the training of patients and the public.
20.4. Hospital Infections Committee: This is the committee that is formed for carrying out detailed studies in the field of Hospital Infections, setting the national standards, cooperating with the national authority with regards to the implementation of Infection control regulation, organizing training course, seminary, training and certification programs on behalf of the association on this field.
20.6. EKMUD Advisory Committee: This is to committee presenting its opinions concerning the activities of the association to the Board of Directors of Infectious Diseases and Clinical Microbiology Specialty Association of Turkey. The natural members of this committee are the full members that have been & are currently providing services in Turkey EKMUD Board of Directors, honorary committee and supervisory board. This committee may request written opinions on the field of activity of the association from the members of EKMUD Board of Directors, Advisory Committee. The committee is chaired by the EKMUD Chairman. The committee gathers upon being called for by the chairman as subjected to an agenda. The opinions of the committee are recognized as suggestions.
20.7. Web Officer: It is responsible for the management of the website of the association.
Branches of the Association
Chapter 21: The branches are established by three persons qualified to be full member in areas where the Board of Directors is granted with the respective authority, after duly applying to the highest administrative chief in accordance with the applicable law. This application must include the letter of authorization and regulation of the association in sufficient numbers. It is a must for the branches to accept the central regulation, as is. Amendment can only be made on the articles where the address details are stated for the branch in due form.
Chapter 22: The branches to be opened are operated as affiliated to the Central General Assembly with this regulation or those to be regulated in the future. The head office shall always have the authority to control on these branches in any manner. The Central General Assembly shall terminate the boards of the branches temporarily or permanently by taking decisions with the absolute majority, where it is deemed required.
Chapter 23: The names of the branches are specified as “Infectious Diseases and Clinical Microbiology Specialty Association of Turkey - ……………. Branch”.
Chapter 24: The branch organs are the Branch General Assembly, Branch Board of Directors and Branch Supervisory Board.
Chapter 25: The branches are managed with their own resources and in accordance with the provisions of this regulation, however material & non-material aids may be provided by the Head Office for the studies to achieve the objectives of the regulation. The branches support any kind of opportunities, including the campaigns to be kicked-off, materially & non-materially, upon being suggested by the Head Office. The Branches shall be held liable for their own transactions based on applicable laws. The head office shall not be held responsible for the transactions of the branch.
Chapter 26: The members can only be registered to a single branch. In case of regional changes, the member registration card, subscription fee and status shall be informed to the branch board of directors on the new area.
Chapter 27: Branch General Assembly:
This assembly comprises of the members registered to the branch. Invitation to the meeting, meeting itself, including other transactions are performed just like in the General Assembly of Head Office. The general assembly meetings of the branches are held on the month February once in every two years. In case of any mandatory adjournment, it must be completed two months before the General Assembly meeting of the Head Office. All the full members registered to the branch, with the right to vote in the branch general assembly reserve the right to participate in the general assembly of head office. The branches present the branch general assembly results, including the list of branch full members with the right to participate in the general assembly of the head office to the Head Office Board within 30 days at the latest.
Chapter 28: The Duties of the Branch General Assemblies
28.1. Auditing the reports regulated by the board of directors and supervisory board, discharging the board of directors,
28.2. Confirming the draft budget,
28.3. Managing the branch, designating the supervisory boards,
28.4. Taking any decisions in order to achieve the objectives in the regulation,
28.5. Taking the decision for termination of the branch,
Chapter 29: Branch Board of Directors and its duties:
29.1. The Branch Board of Directors is elected with closed votes in the branch general assembly meeting. 5 full members and 5 reserve members are elected for the Branch Board of Directors. The Branch Board of Directors elects the chairman, secretary and the bookkeeper by itself.
29.2. The term of office for Branch Board of Directors is two years. The branch and the board of directors is represented by the Branch Chairman.
29.3. The duties and powers of the Branch Board of Directors are the same with the Head Office Board of Directors.
29.4. The Branch Board of Directors is held responsible for its own general assembly and head office board of directors, thus fulfilling the duties assigned to it by the head office board of directors.
29.5. To put forward a proposal to the Head Office Board of Directors in order to evaluate the suitability those applying to the respective memberships, confirming the memberships and honorary members,
29.6. The Branch Boards are liable to improve the social relations between their members, as well as organizing various events for this.
Chapter 30: Branch Supervisory Board and its duties:
The Branch Supervisory Board comprises of three full members and three reserve members elected with closed votes in the general assembly. After the election, they immediately gather to elect a chairman in itself. The duties and Powers of Branch Supervisory Board are the same with the Head Office Supervisory Board. The supervision method of the branch supervisory board is the same as in the Head Office, as well.
Chapter 31: They apply to the Head Office Ethical Committee for procedures concerning the ethical committees of the branches.
Chapter 32: The Income Resources of the Head Office
32.1. 25% of the subscription fees of the member acceptance, annual subscription fees and branch incomes,
32.2. All the income after deducting the expenses for meetings, entertainment activities, trips and social activities,
32.3. The incomes obtained from scientific publications and events (congress, training course, seminar, etc.),
32.4. Any kind of public and cash aids and donations,
32.6. Other incomes,
32.7. The membership acceptance subscription fee is equal to 1 Turkish Lira.
32.8. The Branch General Assembly members pays the subscription fees only to the branches.
32.9. Net income is transferred to the association as donation at the end of every fiscal year.
Chapter 33: Income Resources of the Branches:
33.1. Annual membership subscription fee: The annual membership subscription fee is determined in the Head Office General Assembly meeting to be held once in every two years.
33.2. The incomes obtained from such social and scientific events like, entertainment, trip, meeting, training course, etc.,
33.3. Aids and donations,
33.4. The annual membership subscription fee is equal to 5 Turkish Liras.
Books and Records
Chapter 34: The Head Office and the Branches possess Minute Book, Member Registration Book, Material Record Book, Fixtures Book, Operating Account Book or Day Book, General Ledger and Inventory Book, Record Book for Proof of Receipt. It is a must for these books to be confirmed by the association authority ot the notary. The Head Office Membership Registration Book has the membership registrations sent once in every six months by the branches. Additionally, the honorary members are registered, as well. All the incomes and expenditures are processed with the receipts and inovices that are in compliance with the current procedure. The income receipts must be sealed and signed by the respective authorities as per the applicable procedures and principles.
35.1. Branch and head office Money is kept in a solvent bank account with the signing authority of a bookkeeper. The maximum cash amount to be kept in the head office and branch safes are indicated on the draft budget. The Board of Directors may assign the bookkeeper member, one or more than one of the members to withdraw Money from the banks, as well as making the payments.
Loan Procedures for the Association
35.2. The association may loan credit in order to achieve the objectives, as well as carrying out the activities, where it is deemed required, with the decision of Board of Directors. This loan may be based on credit goods or service purchase, and also in cash. However, this procedure cannot be performed in amounts where it cannot be met with the income resources of the association, as well as putting the association in insolvency for reimbursement. The association cannot lend Money or credit to any other real or legal entity.
Chapter 36: The Branches are liable to inform the Head Office in case of changes in the names and addresses of its members within six months. The accrued Head Office share is transferred to the bank account of the Head Office Board of Directors until the end of February, annually. The members of the branches that do not transfer the head office share until the end of April in every two years within two-year period, cannot participate in the general assembly.
Chapter 37: The regulation can be changed with 2/3 majority decision of the General Assembly.
Termination of the Association
Chapter 38: Termination of the Association: The decision for termination is made with 2/3 majority in the meetings within the General Assembly meeting. Where the quorum is not constituted in the first meeting, the quorum is not required to be constituted on the second meeting, while the positive votes of 2/3 of those participating in the decision-making process is required. In the event that the association is terminated, the general assembly making the decision on the retmination shall transfer the goods, Money, receivables of the association to any other Professional organization in line with the respective objectives, as well as settling who to carry out the transfer liquidation procedures.
Chapter 39: The books, records, immovables and Money of a branch that is closed for any reason are delivered to the head office. The delivery is performed by the latest Board of the Branch. Where a branch is established in the same place, these goods are transferred to the new branch.
Chapter 40: For the matters that are not specified in this regulation, the respective Laws of Associations, including the existing regulation provisions and those to be available in future shall be applied.
Chapter 41: In all the branches and committees of the association, the association emblem, logo, letterhead that are designated by the Head Office Board of Directors are used, thus complying with the specified correspondence standards. The standards that are to be followed in every activities of the association are designated with a regulation.
Chapter 42: The founders of the Association are as follows:
1. İftihar Köksal
39. Hüseyin Kaya Süer
2. Hasan S.Z. Aksu
40. Ekrem Çopur
3. Sercan Ulusoy
41. Şaban Esen
4. O. Hakan Leblebicioğlu
42. İsmet Battal
5. Gaye Usluer
43. İsmail Balık
6. Dilek Arman
44. M. Kasım Karahocagil
7. Hande Arslan
45. Tansu Yamazhan
8. Rahmet Çaylan
46. Haluk Vahaboğlu
9. Elif Doyuk Kartal
47. Aynur Atilla
10. İrfan Şencan
48. Mehmet Akkuş
11. Başak Dokuzoğuz
49. Gürdal Yılmaz
12. Mustafa Sünbül
50. Ramazan Gözüküçük
13. Hasan Irmak
51. Kutbeddin Demirdağ
14. Gülden Ersöz
52. Serpil Ünlü
15. Yeşim Taşova
53. Serpil Erol
16. Özlem Kandemir
54. M. Emin Tekeli
17. Ahmet Alp Gökal
55. M. Serhat Birengel
18. Fatih Bostancı
56. Mustafa Necati Eroğlu
19. Emine Sehmen
57. Sami Kınıklı
20. Zehra Doğan Tomul
58. Fahri Güngör
21. Nurcan Baykam
59. Mehmet Parlak
22. Salih Hoşoğlu
60. Mustafa Ertek
23. Halil Kurt
61. Cahit Bekir Kayhan
24. Tuba Turunç
62. İbrahim Baydar
25. Meltem Taşbakan
63. Mustafa Namıduru
26. Zeynep Akçam
64. Emel Duyar
27. Emel Türk Arıbaş
65. İlyas Dökmetaş
28. İbrahim Erayman
66. Hürrem Bodur
29. Cafer Eroğlu
67. Selim Sırrı Eren
30. Şükran Köse
68. Esragül Akıncı
31. Mehmet Faruk Geyik
69. Fatma Nurhayat Bayazıt
32. Oğuz Reşat Sipahi
70. Ayşe Erbay
33. Mehmet Akın Taşyaran
71. Ufuk Ziya Özek
34. Ali Pekcan Demiröz
72. Salim Yaprakçı
35. Kemalettin Aydın
73. S. Sırrı Kılıç
36. Mustafa Aydın Çevik
74. Ayhan Akbulut
37. Özcan Aydoğdu
75. İlhan Özgüneş
38. Tahir Karslıoğlu
Chapter 43: The founding board members of the association are as follows:
1 Dilek Arman (Chairman)
2 Mustafa Aydın Çevik (General Secretary)
3 Sercan Ulusoy
4 Gaye Usluer
5 İftihar Köksal
6 S. Sırrı Kılıç
7 Yeşim Taşova